A well-run board meeting requires careful planning and execution. It is essential to start the meeting by calling it to order and welcoming participants. The board should also decide on an agenda that is succinct, focused and clear. This lets board members concentrate on their responsibilities for the duration of the meeting. The goal of a board of directors meeting is to create an organized and actionable minutes for the board. A board management program like Range allows multiple users to work together and ensures accuracy.

The first order of business is to review and approve minutes of previous board meetings. The executive director or CEO https://www.boardroomate.com/advantages-of-paperless-board-meetings/ discusses the progress of the organization and any major developments that occurred since the last meeting. The board discusses the reports of the committees and the financial status of the company. This includes considering and approving budgets, financial statements and investments. The board then deliberates on any new or pending topics.

While it’s important to encourage the board members to discuss topics and ask questions to each other, being distracted could be a waste of time. To avoid this you can create an agreed upon “parking lot” for topics that are not on the agenda. You can then revisit these items and assess whether they should be added to the next agenda or assigned as a task. In the end, you must close the meeting promptly.