Board meetings can be lengthy and complicated, but they can be more efficient with some preparation. In this article, we’ll discuss the most crucial steps in the preparation for a board meeting including preparing an agenda to creating a strong admin trail.

Begin by reviewing the meeting minutes from the last board meeting, and then determining the key issues for this meeting. You can ask board members for feedback if you are unsure what issues need to be addressed.

Once you’ve finalized the agenda, you should contact the directors or chairpersons of committees who are required to submit reports or other materials and set deadlines. This will help to ensure that all required information is available prior to the meeting, so you can effectively discuss each item on the agenda.

It’s also an excellent idea to contact directors who were given specific actions from previous board meetings to ensure that they are on the right track. This will prevent the situation where director raises an issue that’s already been discussed at a previous meeting, which can cause confusion for everyone.

Make the board package or the meeting minutes and distribute them to attendees. Convene, an online board management software can be used to cut down time and effort. Alternatively, you can mail the documents via email, and then mail the required notices in order to satisfy any legal requirements.

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